OUR SERVICES: ACCOUNTING

Accounts Payable (AP) Professionals

What does an Accounts Payable (AP) Professional do?

An Accounts Payable (AP) professional oversees managing and disbursing payments owed by a company to its suppliers, vendors, and creditors. Their responsibilities include verifying and processing invoices, reconciling purchase orders with delivery receipts, and ensuring payment amounts and terms accuracy. AP professionals communicate with vendors regarding payment inquiries, resolve discrepancies, and maintain vendor records. They also play a crucial role in managing cash flow by scheduling and prioritizing payments to optimize financial liquidity. Additionally, they may assist in month-end and year-end closing processes, including preparing accruals and financial reports related to accounts payable.

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Tier 1

.

 1 to 2
years of
experience

Tier 2

.

 3 to 5
years of
experience

Tier 3

.

 > 5
years of
experience

ABOUT THE ROLE

Roles and Responsibilities

  • Verifying and processing invoices accurately and timely.
  • Reconciling purchase orders with delivery receipts and invoices.
  • Communicating with vendors regarding payment inquiries and discrepancies.
  • Maintaining vendor records and ensuring compliance with payment terms.
  • Managing cash flow by scheduling and prioritizing payments.
  • Assisting in month-end and year-end closing processes and preparing accruals and financial reports related to accounts payable.

Day-to-Day Duties

  • Processing invoices and verifying accuracy.
  • Reconciling purchase orders with invoices.
  • Communicating with vendors regarding payments.
  • Maintaining vendor records.
  • Scheduling and prioritizing payments for optimal cash flow management.

SKILLS AND TOOLS

Soft Skills

  • Attention to detail
  • Time management
  • Communication skills
  • Problem-solving abilities
  • Organizational skills
  • Accuracy
  • Teamwork
  • Adaptability

Hard Skills

  • Invoice processing
  • Purchase order reconciliation
  • Vendor communication
  • Cash flow management
  • Financial record-keeping
  • Knowledge of accounting principles

Tools

QuickBooks, Xero, or SAP ERP 70%
Concur or DocuWare 90%
Bill.com, PayPal, or ACH (Automated Clearing House) 80%

Education

Common Educational Backgrounds and Careers for this Role:

  • Accounting or Finance Degree
  • Business Administration
  • Bookkeeping Courses
  • Associate’s Degree
  • Certificate in Accounting
  • Payroll Administration Training
  • Financial Management
  • Certificate in Bookkeeping
  • QuickBooks Proficiency
  • Continuing Education

CANDIDATES TESTS

Tests & Evaluations for Candidates

QuickBooks

QuickBooks Online (UK and US version) test to hire

8/10

Bookkeepers, accountants, financial clerks, financial managers, business and clerical administrators.

GAAP

Use the Financial accounting (US GAAP) test to hire

8/10

Bookkeepers, accounts assistants, financial accountants, financial managers, and other roles requiring a good grasp of financial accounting.

IFRS

Use the Financial accounting (IFRS) test to hire

8/10

Bookkeepers, accounts assistants, financial accountants, financial managers, and other roles requiring a good grasp of financial accounting.