OUR SERVICES: BOOKKEEPING

Accounts Payable Bookkeepers

What does an Accounts Payable Bookkeepers do?

A Payable Bookkeeper, also known as an Accounts Payable Clerk, is responsible for managing the payment of bills and invoices owed by a company to its suppliers, vendors, and creditors. Their duties include verifying and processing invoices, reconciling purchase orders with delivery receipts, and ensuring payment amounts and terms accuracy. Payable Bookkeepers communicate with vendors regarding payment inquiries, resolve discrepancies, and maintain vendor records. They also play a key role in managing cash flow by scheduling and prioritizing payments to optimize financial liquidity while adhering to company policies and procedures and ensuring compliance with accounting standards and regulations.

    Tier 1

    .

    		 1 to 2
    years of
    experience

    Tier 2

    .

    		 3 to 5
    years of
    experience

    Tier 3

    .

    		 > 5
    years of
    experience

    ABOUT THE ROLE

    Roles and Responsibilities

    • Verifying and processing invoices accurately and timely.
    • Reconciling purchase orders with delivery receipts and invoices.
    • Communicating with vendors regarding payment inquiries and discrepancies.
    • Maintaining vendor records and ensuring compliance with payment terms.
    • Managing cash flow by scheduling and prioritizing payments.
    • Assisting in month-end and year-end closing processes and preparing accruals and financial reports related to accounts payable.

    Day-to-Day Duties

    • Processing invoices and verifying accuracy.
    • Reconciling purchase orders with invoices.
    • Communicating with vendors regarding payments.
    • Maintaining vendor records.
    • Scheduling and prioritizing payments for optimal cash flow management.

    SKILLS AND TOOLS

    Soft Skills

    • Attention to detail
    • Organizational skills
    • Communication abilities
    • Problem-solving capabilities
    • Time management
    • Integrity
    • Adaptability
    • Teamwork

    Hard Skills

    • Invoice processing
    • Purchase order reconciliation
    • Vendor communication
    • Cash flow management
    • Financial record-keeping
    • Knowledge of accounting principles

    Tools

    QuickBooks, Xero, or Sage 70%
    Concur or DocuWare 90%
    Bill.com, PayPal, or ACH (Automated Clearing House) 80%

    Education

    Common Educational Backgrounds and Careers for this Role:

    • Accounting
    • Finance
    • Business Administration
    • Bookkeeping Certificate
    • Associate’s Degree
    • Bachelor’s Degree
    • Business Management
    • Accounts Payable Certification
    • Financial Management
    • Mathematics

    CANDIDATES TESTS

    Tests & Evaluations for Candidates

    QuickBooks

    QuickBooks Online (UK and US version) test to hire

    8/10

    Bookkeepers, accountants, financial clerks, financial managers, business and clerical administrators.

    GAAP

    Use the Financial accounting (US GAAP) test to hire

    8/10

    Bookkeepers, accounts assistants, financial accountants, financial managers, and other roles requiring a good grasp of financial accounting.

    IFRS

    Use the Financial accounting (IFRS) test to hire

    8/10

    Bookkeepers, accounts assistants, financial accountants, financial managers, and other roles requiring a good grasp of financial accounting.